Simply forward your invoices to your unique Invoice Scanner email address. They’ll appear in the Invoices section on the left-hand side of your Needs Action screen, ready for you to review and code.

Invoices received through the Invoice Scanner are identified by a small light blue token.

A few things to know

• Send invoices when it suits your workflow. You can forward invoices as soon as they arrive, once or twice a week, or once a month. Choose the approach that works best for you.
• The invoice must include an attachment. The Invoice Scanner can read PDF, JPEG and PNG attachments. If you receive an invoice as a link, download the invoice first and then forward the file to Farm Focus. We recommend asking suppliers to include the invoice as an attachment in future. This is often just a setting they can change when sending invoices.
• Send multiple invoices in one email. You can include multiple attachments in a single email. Each attachment will be created as a separate invoice in Farm Focus.
• Send invoices rather than statements. We recommend forwarding individual invoices rather than supplier statements. Statements are a summary of invoices, while the individual invoices contain all the detailed information Farm Focus needs. For example, if a supplier sends you five invoices and one monthly statement, forward the five invoices rather than the statement.
• Paper invoices can be sent in too. Use a printer/scanner or your smartphone to capture a paper invoice as a PDF, JPEG or PNG, then forward it to your Invoice Scanner email address.

What if Invoice Scanner has not read my invoice properly?

Most of the time the Invoice Scanner reads your invoice correctly straight away, but occasionally it may miss or misread some information.

If this happens, you can train the Invoice Scanner so it learns how you want your invoices to be read. Over time, this helps improve accuracy and reduces the need for manual corrections.

Check out this article for instructions on how to train the Invoice Scanner if required.