How to Code Bank Transactions

Why Code Bank Transactions?

Bank transactions must be coded before they can move to the Completed screen. This can be done by matching them to an invoice or coding them manually when no matching invoice exists.

Ways to Code Bank Transactions

You can quickly code transactions by:

• Matching them to an already coded invoice.

• Using automated transaction coding rules.

Some transactions may remain uncoded and need to be manually coded.

Manually Code a Bank Transaction

To manually code a transaction:

1. Open the transaction and click Code.

2. Enter a code or keyword and select the appropriate code. 

3. Enter a Description and/or Qty (optional).
   NOTE: Livestock and milk income transactions require a quantity.

4. To split the transaction into multiple codes and amounts:

   • Edit the line amount.

   • Click + Add new line.

   • The amount will pre-populate with the remaining balance.

5. Continue coding until the transaction balances.

6. Click Save to return to the Completed screen, or Save and Next to move to the next transaction.

TIP: The particulars field from your bank transaction is automatically pre-populated into the description field. This helps with end-of-financial-year processes but can be edited or replaced if needed.

TIP: You can instantly override the description field with the extended code name.

Bulk Code or Delete Bank Transactions

To bulk code or delete transactions:

1. In Actuals > Needs Action, identify transactions that use the same farm code. 

2. Select the transactions to bulk code. The header will update to show the number selected. 

   • Click X to clear the selection if needed.

3. Choose an action:

   • Click Delete to remove selected transactions.

   • Click Code to bulk code them.

Bulk Code Details

When bulk coding transactions:

1. Enter the Code to apply.
   NOTE: Production and livestock transactions requiring detailed information cannot be bulk coded. These codes will not be available for selection.
2. Add a Description.
3. You can instantly override the description field with the extended code name. 
4. Click Code to apply and save the transactions.

The coded transactions will now move to the Completed screen.